商务英语写作第一章分析.ppt

* * . * * * . * * * . * * * . * * * * * * * ? * * * * * * * * * * . * * * * * * * * . * * * * * . * * * * * * * * * * * * * Shorten or omit words or expressions If possible, a word should be used instead of a phrase, a phrase instead of a clause, a clause instead of a sentence, and a sentence instead of a paragraph. Cluttering Phrases Shorter substitutions at the present time now for the purpose of for for the reason that since, as, because In the near future soon In view of the fact that Since, because Prior to the start before A draft in the amount of USD1000 A draft for USD1000 Shorten or omit words or expressions In addition, we should also eliminate surplus words. With surplus words Eliminate surplus words There are 5 rules that should be observe 5 rules should be observed In the period between June and August they found the error Between June and August they found the error It came at a time when we were busy It came when we were busy His performance was good enough to enable him to qualify for the promotion His performance was good enough to qualify for the promotion Leather depreciates in value slowly Leather depreciates slowly We will ship these shoes at a later date We will ship these shoes later As a matter of interest, I am interested in learning your plan I am interested in learning your plan. Include only relevant facts The effective concise message should omit not only unnecessary wordy expressions but also irrelevant material. To make sure you include only relevant facts, you should: Stick to the purpose of your writing Omit information obvious to your reader Avoid unnecessary background material or explanations, excessive adjectives, pompous words. Avoid unnecessary repetition Sometimes repetition is necessary for emphasis. But if the same thing is said several times without reason, the message becomes boring. The following are 3 ways to prevent unnecessary repetition. Use a shorter name after you have mentioned the long one once. Use pronouns an