英文商务英文写作格式.ppt

* Reference Initials The initials of the typist are typed two spaces below the author’s name and title. If the author chooses to include his or her initials in the reference initials line, the author’s initials should appear before the typist’s. * Sample Reference Initials These initials identify the writer of the letter and the person who typed it. The initials of the signer come first in capital and followed by typist’s in lower- case letter. e.g. DLH/nrz DLH:nrz DLH* nrz * Author Title and Department The author of the letter needs space to sign his or her name; therefore, three blank lines should be left above the typed name of the author. If short, the author’s title or department may appear on the same line as the author’s name. If long, it should be typed immediately below the author’s name. * Enclosure Notation If an enclosure (or attachment) accompanies the letter, a notation to that effect is placed two lines below the reference initials. This notation reminds the typist to insert the enclosure in the envelope, and it reminds the letter receiver to look for the enclosure (or attachment). * Sample Enclosure Notation The notation may be spelled out (Enclosure, Attachment), or it may be abbreviated (Enc., Att.). It may indicate the number of enclosures or attachments, and it may also identify an enclosure specifically (Enclosure: Copy of Invoice 6309). Enclosure: Sale Account Enc. (4) Enclosure (2): Packing list Commodity Inspection Certificate * Copy Notation When the letter is desired to send to others. The writer wants the recipient aware of the persons receiving the copy of the letter. A copy notation is typed one or two lines below the enclosure notation (if used) CC, cc, Cc (Carbon Copy), XC(Xerox), PC (Photo), C (Copy) * Practice! Using the information to prepare the specialized parts needed for the letters below. The letter is signed by Mr.Robert Ostern and typed by you. There are three enclosu