外部审核程序.docVIP

外部审核程序 External Audit Procedure 目的 Objective 本程序旨在规范公司向主管机关申请、取得公司的“符合证明”和船舶的“安全管理证书”以及如何保持证书有效性的方法和步骤。 This procedure aim at making application/acquiring and methods/procedure of ensuring effectiveness of Document of Compliance and safety management certificate standard. 适用范围 Application 本程序适用于公司/船舶如何通过主管机关初次审核、取得DOC/SMS相关证书，及其如何通过有效期内连带年度签注，从而保持证书有效性的准备工作和审核取证实施过程。 This procedure applies to the first audit of competent authorities/acquiring relevant certificates of DOC, and how to get yearly endorsement before expiry date so as to ensure implementing of preparatory work and auditing work for validity of certificates. 定义 Definition SMS外部审核（简称SMS外审）指主管机关或其授权机构对公司SMS是否符合ISM/NSM规则和国际、国内强制性规定以及公司和船舶的安全和防污染运行是否符合公司SMS文件规定的审核，包括公司“符合证明”和船舶安全管理证书“安全管理证书”的初次审核、换证审核、年度审核/中间审核和临时审核等。 External audit of SMS means audit carried out by competent authorities or authorized agency of them, inspecting whether the company’s SMS meet international/intestine mandatory provision about ISM/NSM, whether SMS running ashore/on board meet requirement of company’s SMS files. The audit includes the first audit/recertification/annual/middle/temporary audit of Document of Compliance and safety management certificate. 职能 Responsibilities 指定人员和各轮船长，是公司和船舶与主管机关沟通的联络员及应对和接受审核的组织、领导者。 DP and master onboard are liaison man between company/ship and competent authorities, and organizer and leader when there is an audit. SMS办公室是负责公司SMS运行事务的职能部门，担负与主管机关实施审核/发证/监督的应对、申报和执行之责，以及负责SMS相关文件、资料、证书的归档与有效性保持。 SMS Office is function department who responsible for running of SMS, to be responsible for replying/reporting/implementing works during implementing audit/issuing certificate/ supervisory procedure of competent authorities, SMS office also in charge of filing and effectiveness maintaining of SMS relevant files/document/certificates. 程序 Procedure SMP-1110《文件、资料的管理和控制程序》 SMS Document Management and Control Procedure