CompletingBusinessMessages幻灯片.pptVIP

Prentice Hall, 2008 Completing Business Messages Prentice Hall, 2008 Revising Your Message Content Readability Clarity Conciseness Working Draft First Draft Final Draft Prentice Hall, 2008 The Three-Step Process Analyze Situation Gather Information Select Medium Get Organized Revise Produce Proofread Distribute Adapt to the Audience Compose the Message Planning Completing Writing Prentice Hall, 2008 The Revision Process Content Style and Tone Organization Prentice Hall, 2008 Review for Readability Sentence Length Paragraph Length Lists and Bullets Headings and Subheadings Prentice Hall, 2008 Editing for Clarity Sentence Style Faulty Parallelism Dangling Modifiers Noun Sequences Prentice Hall, 2008 Editing for Clarity Camouflaged Verbs Sentence Structure Awkward References Excess Enthusiasm Prentice Hall, 2008 Editing for Conciseness Unnecessary Words Long Words or Phrases Redundancies “It is/There are Starters” Prentice Hall, 2008 Evaluate, Edit, and Revise the Work of Others Help the Writer Succeed Understand the Writer’s Intent Prentice Hall, 2008 Revising with Technology Spell Checker Thesaurus Revision Marks Cut and Paste Grammar Checker Style Checker Commenting Search and Replace Prentice Hall, 2008 White Space Margins Justification Typefaces Type Styles Design Techniques Prentice Hall, 2008 Production Technology Templates and style sheets Page setup features Column and paragraph formatting Numbered and bulleted lists Information in tables Photos, images, textboxes, and objects Prentice Hall, 2008 Proofreading Messages Making multiple passes Using perceptual tricks Focusing on high-priority items Getting some distance Staying focused and vigilant Taking plenty of time Prentice Hall, 2008 Distributing Messages Cost Concerns Convenience Time Constraints Security and Privacy Learning Objectives After studying this chapter, you will be able to: Discuss the value of careful revision and list the main tasks involved in completing a business message. List