Unit 5 File Management 文秘专业英语教材.ppt

Unit FiveFile Management;Learning Objectives ;Listening and Speaking;2. Listen to the dialogue again, and answer the questions you will hear. Write your answers below. (1) _______________________________________________________ (2) _____________________________ ;Dialogue 2 Listen to the dialogue, and fill in the blanks. (Mr. Green and his secretary Helen are working on the filing instructions.) Helen: I’ve got the list here, Mr. Green. Mr. Green: What list? Helen: The list of procedures for . You said we should discuss it this morning. Mr. Green: Oh, yes. I remember now. We should make a list of filing procedures for all the staff. Well, what have you written down? Helen: I thought we might head the page “ “ and then center the title “ “. Mr. Green: Yes, that’s all right. Then it can be at the end and by General Manager. ;PassageListen to the passage, and fill in the blanks. You will hear the tape twice. New developments in the office have brought about great changes for secretaries. Much _____ and tedious work formerly performed can now be done by _ operating at incredible speeds; data can be transmitted instantly via ____ ; and much of the paperwork generated by office procedures has been ______ . These developments have led to such terms as “ ___ “ (OA), the “electronic office”, and the “ ”. Automated and electronic practices may have reduced much of the paperwork, but the modern office is unlikely ____________. Although many files are now stored ____ , a “hard copy” (paper and similar records) is still considered desirable for particular situations: as a______