第5章组织与参加会议的技巧..ppt

How to organize and attend different meeting is an important skill for business people today. A meeting is to pool the participants’ wisdom and ideas, which functions in several ways like solving problems, making decisions, sharing information, and other kinds. Sometimes a meeting may have more than one function. Functions of The Meeting Solving problems Making Decisions Sharing information Good preparation beforehand Be specific about the subject Use visual aids when necessary Select participants for the meeting Muti-functioning Classification of the meeting Formal Meeting Informal Meeting Always have something your mind keep the tone relaxed Limit the participants Keep the meeting on the right track Finish your IFM with appreciation 2 Methods for discussions at a meeting Brainstorming_ gather more ideas, but takes more time No comments/criticism for any idea Set the time limit and the goal Encourage all the participants to make their contributions Designate people to take down ideas Discussion 66_ push members to think hard and to think fast for going through all problems Each discussing group has only 6member, and each group has only 6 mintues to go for a particular problem. Meeting Preparations Agenda for the meeting 1) Date and specific time for the meeting 2) Meeting place 3) The subject 4) Time required for the meeting 5) Participants expected 6) Background information 7) Reason(s) for the meeting 8) Goal(s) expected Participant Meeting place selection Facilities preparation How to be an effective organier for the meeting Careful check at the begining Skillful control during the meeting Control at the end_All is well that ends well A successful meeting depends largely upon the cooperation from the participants, which involves three aspects: To do a good preparatory job beforehand Try to be a serisous listener To be a good cooperator Activity Simulation Bidding for a convention Procedure Each Section is d