BEC高级写作指导Memo.pptVIP

Memo Minutes 便函与会议记录 Memo Minutes ? Memo ? Minutes Memo ? What is a memo? ? The purpose of a memo ? The layout of a memo ? Tips for writing a memo ? Case study ? Exercises Back What is a memo ? Memo: a short official note to another person in the same company or organization ? Memo = memorandum 备忘录，正式的便函 ? It is an informal written business communication. ? Length: short, not more than two or three short paragraphs ? Language style: less formal than business letters, use simple language and a neutral tone back The purpose of a memo ? An interoffice memo serves many purposes: ? Make a request ? Give instructions ? Make announcements ? Answer request ? … ? Does not demand immediate attention – save the time of both sender and receiver ? Provides a written record of the date, message, name of the sender and the recipient – the message can be filed and referred to later back The layout of a memo MEMO To: All Department Managers From: Simon Hofner, Human Resources Manager Date: 30 March, 2010 Sub: In-service English Training An English class will take place in the Training Center. Please encourage your own staff to attend the course. Please send me the names of all interested staff by 10am on 3 April. the recipients the sender date subject body back Tips for writing a memo ? Use conversational tone ? Be brief ? Have single topic Tips for writing a memo ? To / From ? To: Lydia ? To: Lydia Hanks ? To: Lydia Hanks, Sales Manager ? Factors: Hierarchy; content ? Date ? Date/ Month/ Year or Month/ Date/ Year ? Write month in letters ? Do not shorten the spelling of months ? Do not write 1 st , 2 nd , etc. Least formal Most formal April 1, 2003 25 July, 2005 ? Subject ? Must be brief and clear ? Should be in initial capitals or all capitals （大写） ? Exercise: look at the following subjects of a memo and find out which one is good. ? A. Subject: