英文书信结构.pptVIP

Introduction to letter writing Necessary parts of a formal letter and their functions and basic principles Brief introduction e Letters play an indispensable role in international academic communication o Being a scholar you will often need to write organizations for information about international conferences, to editors for publishing an essay to follow researchers for information of development in your area or to others for cooperation and for any problems relating to your study and research Brief introduction B Functions: to provided a communication between two persons or organizations and to preserve a permanent record of the communication Brief introduction ◆ Basic principles: correct grammar punctuation and format o(1)Plan your message carefully so that you have a clear idea of what you want to say or what you want to ask. o(2)Write clearly and concisely but be carefully that courtesy of tone and exactness of meaning are not sacrificed to brevity Brief introduction e3 write simply and directly and with the right amount of emphasis to enable the reader to grasp the contents instantly. No room should be left for ambiguity check the letter carefully to ensure that no spelling ,grammar or punctuation errors are made. whenever there is the slightest doubt over the spelling of a word, consult a dictionary or use computer spelling checker. Brief introduction o divide the letter into paragraphs, each dealing with one major point only Necessary parts of a formal letter ◆ Letter head or return address(信头与回信地址) ◆ Date line(日期) ◆ Inside address(信内地址) ◆ Salutation(称呼) ◆Body(正文) ◆ Complimentary close(致谢) ◆ Signature(签名) Letter head or return address 汉语书信中的地址是从大到小依次排 列,而在 英语书信中则恰恰相反。例如, 中国北京市海淀区学院路37号, 写在英文信件中则为, 37 Xueyuan Road, Haidian District, Beijing, PR China。 Date line 英文书信中日期的写法共有四种,顺序为月日年或日月 年,日子可用基数词或序数词 如,2001年4月30日,可以用下面四种表达方式 Apil30,2001 April 30th, 2001 30th April, 2001 30Aprl12001 在写日期的时候,需要注意逢1,2,3,21,22,23 和31几位数字,如果使用序数词, 分别为1st,2nd,3d,21st22nd,23