教学课件 《世纪商务英语-写作训练》（第四版）.ppt

Integrating Your Message Practice 7 Write a memo according to the situation given below, making up any necessary details. MEMORANDUM TO: FROM: DATE: SUBJECT: Checklist □ Is the memo in the proper format? □ Have you addressed the recipient correctly by name and job title? □ Is the subject clear and to the point? □ Is the purpose clearly stated at the beginning? □ Are there any headings? Are they parallel in grammatical form? □ Does the memo use effective and appropriate tone? □ Are there any expressions with“as”in the writing? Are they correctly used? □ Are there any other errors (spelling, verb tense)? Consolidating Your Skills Passive Voice 　　In some circumstances active voice and passive voice can express the same meaning. e.g. We shall appreciate your early reply. 　　Your early reply will be appreciated. 　　But more often, they are of different styles and tones. With the agent (the person who does the action) as the subject, active voice is more direct, dynamic, personal and forceful. In contrast, passive voice is more indirect, objective, and formal. 　　Passive voice is frequently used in business English: when the agent is unknown or unimportant; (e.g. The waterproof lining was badly torn. ) when the action is more important than the agent; (e.g. the goods must be attractively packed.) to be more polite or formal. (e.g. Your bill has not been settled by now.) Consolidating Your Skills Practice 8 Read the extract from a memo report and point out the sentences with the passive voice. Should it be better to put them into active voice? Why or why not? 　　The baseline data for this report were gathered by means of a questionnaire survey of a large sample of Hong Kong university graduates in March 2015. The questionnaire was divided into three main sections: personal information, job hunting strategies, and views about current job. In addition to the survey, interviews were held with small groups of recent graduates in their first year of full-time employm