英文Email书写规范.pptVIP

Focus: Email Etiquette Focus: Email Etiquette Ask yourself: What impression am I making? How can I influence that impression? We’ll focus on: the basics, tone, and content Emails: The Basics Keep the email short, but include all the necessary information Never send an empty email Include: subject, salutation, message, and closing salutation (see next slide) Check for spelling, punctuation, grammar Remember: once you press send, there’s no going back Emails: The Essentials Does it show your real name? Are you sending to several people? Subject line: What’s your email about? Dear Professor Weishaar, My name is Lee Hana, and I take your English Reading and Writing class on Monday and Wednesday. I have a question about our recent assignment. As I understand, the task is to write an appropriate email. Is it alright if I choose the topic? I’d like to write an email to say thank you to my English Discussion and Presentation professor because she helped me so much. I look forward to your response. Regards, Lee Hana Close with “Regards,” or “Thank you,” and your name Briefly state the main idea of your email: “Email Homework”. Avoid meaningless subjects like: “Professor” or “Hi!” If your email does not include your name, you must sign your name. If you want to include several people, put the extra email addresses here. Start your email with a salutation. Usually “Dear ____,” If you don’t know the name of the person you are sending the email to, use “To whom it may concern:” Emails: Tone Use professional, polite languageAvoid: wanna, gonna, OK??, ??, ToT Write positively when possible“When I finish my assignment,” not “If I finish my assignment...” Contractions (“I’m” instead of “I am”) are alright, even friendly Be civil, even when complaining (even when you are angry, use polite language) When Emailing your Professors Refer to the class you are taking Explain the situation related to the question you are asking Mention attachments (if you are attaching a homewo