mostoftenusedexpenseaccountcodes-AustinPeayState.docVIP

MOST OFTEN USED EXPENSE ACCOUNT CODES (effective 04/02/12) (please note changes). Austin Peay State University Accounting Services Account codes are the third set of number in a FOAP. An expense Account Code is a five digit number assigned to each transaction which helps identify how your department’s budget is spent throughout the year. Expense Account Codes begin with a 7. This is not a complete list, but identifies those used most often. Please direct expense Account Code questions to Ms. Rosemary Knickerbocker, Accounts Payable Manager, at x7698. There are separate revenue Account Codes (also five digits) for incoming cash, which are not covered in this handout. Many sources of revenue have been assigned a specific code. Revenue Account Codes begin with a 5 and are most often used to deposit funds at the cashier window. Generally, the only payments which will be assigned a revenue code would be in the case of refunded program fees. Please direct any revenue Account Code questions to Ms. Phyllis Whittaker, Director of Accounting Services, at x7010. ACCOUNT CODES in numerical order can be viewed on the FTVACCT screen. Expense code categories are as follows: 741xx indicates printing, 742xx communication freight, 743xx maintenance, 744xx services, 745xx supplies, 746xx rentals, 747xx awards, 749xx other, 75xxx motor vehicle and utilities. ACCOUNT CODES in alphabetical order by type of expense are summarized below: ADVERTISING Proof of publication for audit purposes in addition to your signed Payment Authorization form or Receiving Report is preferred: for…printed ads-ask the vendor to provide a tearsheet; ...billboards-request a picture;… online ads- make a screenprint directly from the website or request an impressions report from the vendor. Inserted flyers are more difficult—we generally accept a receiving report or signed Payment Authorization, but if you won’t see the publication, you may wish to ask if the vendor could provide an advertising af