职场英语一册unit7如何开会预案.pptx

新理念 职场英语;;新理念 职场英语;新理念 职场英语;新理念 职场英语;新理念 职场英语;Background Information: As an old saying goes, “Business is meetings, meetings and meetings.” Though there’re lots of meetings, they have different purposes. They may aim at solving problems, giving information or making important decisions. However, people often complain that the meeting is boring and time-wasting with nothing being achieved in the end. Therefore, how can we make our meetings effective? ;Ways to an Effective Team Meeting 1 The top management has just assigned a very important project to your department. You eagerly gather your team and show them what the management wants. Your teammates brainstorm on ideas, laugh a little, and tell stories of their lives. After two hours, you adjourn the meeting, expecting what the team can and will do on this project. A week later, you ask your staff for updates and no one gives a good answer. You ask yourself, “What’s wrong with my meeting?” ;2 This is a common dilemma of managers. Many hours are spent on team meetings only to realize that nobody is clear about what they must do. But there are ways to make sure that a team meeting is productive.;Make an agenda 3 During a team meeting, begin by stating the agenda. An agenda is an outline of all the points that need to be discussed in the given time. Managers should keep in mind an agenda is to make sure of the efficient use of time. At the end of the meeting, the team should be able to address the complete agenda. If team members cannot reach an agreement on any issue, another meeting may be necessary. ;Be time sensitive 4 Some managers use meetings to chat with team members or show off his or her success. Remember that time spent on meetings is limited and is better spent on discussing projects. Managers must have a sense of time. This means, beginning and adjourning the meeting on time. When the staff starts to talk on topics that shouldn’t be covered, the manager must step in and guide the discussion