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GOODS AND SERVICES BID SPECIFICATIONS: A GUIDE FOR NEW JERSEY LOCAL PUBLIC AGENCIES SECTION B SUPPLEMENTAL INFORMATION TO INSTRUCTIONS TO BIDDERS SECTION B - SUPPLEMENT SUPPLEMENTAL INFORMATION TO INSTRUCTIONS TO BIDDERS I. SUBMISSION OF BIDS The public advertisement shall include specific information, which can subsequently be expanded in general instructions. The specific information includes: who is requesting bids; what is being bid; how are bids to be submitted; where and when will bids be opened; is there a cost for specifications; where will bids be submitted; and will there be a pre-bid conference? (See Instructions, Section I-A “Notice to Bidders”) Fees for specifications are at the owner’s option. It is recommended that any reference be deleted if fees are not being charged. Fees are most often used to offset the costs of reproduction of plans and specifications (i.e., construction plans or engineering drawings) and cannot be used as a barrier or a way to limit the number of bidders). Affirmative Action language shall be included in the advertisement. There is no exception to this requirement. Bidders are required to comply with the requirements of N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27. A sample bid proposal form is in Instructions, Section I-G “Bid Proposal Form.” If your contracting unit requires the use of pre-printed envelopes or labels, Section I, “Submission of Bids” would be the appropriate location for the additional requirement. Honoring requests for bid withdrawal prior to bid opening should be dictated by local policy. State law requires (N.J.S.A. 40A:11-23b) that bids shall be received at a specified time, date and place, unsealed and announced. Deviations to this standard are rare, fact sensitive, and narrow in the application of the statutory provisions of the law. It is strongly recommended that the owner consult with legal counsel on the application of the statutory provisio