英语实用文体写作系列 8会议记录.docVIP

Unit 8 会议事务（Conference Business） 一、概述 在正式会议尤其是大型会议进行前，通常要设定会议议程，一时会议如期进行。正式会议进行期间通常由秘书在场，将会议的过程用文字记录下来，以便日后分析、研究、考查决议事项的执行情况提供依据。正式会议记录一般是在秘书原始记录的基础上整理出来的。另外，会议记录也可整理成“会议纪要”叙述的方式总结会议精神，主要功能是汇报会议要点，总结会议的收获或成果，故可称为Summary 二、写作技巧 会议记录可以采用信件或备忘录形式。此类会议记录的主要内容： 会议时间、地点（Date and Place） 会议主持(Presenting office) 会议主题（Subject） 会议类别（Type of meeting） 出席人员(Members present) 缺席者（Absentees） 会议发言、讨论纪要(Summary of speeches and discussions) 结束时间(Time of adjournment) 记录人签名(Signature) 撰写这类会议记录时应注意做到以下几点： 记录应客观、清楚、简明、完整。 一般采用过去式、间接引语。 尽量避免使用抽象、概念性词语，如：“人事办公室”应写成“the Personnel Department”,而不应简单写为“the Office” 尽量避免使用感情色彩较浓的词语，如：good, poor, as usual, Mr. Johns disagreed with the committee… 当提及某人时，其姓名、头衔应一并使用。 总结会议情况时，不要漏掉重要事项，如：某提议由谁提出？由谁附议？有多少人赞同？有多少人反对？ 要有记录整理人签名。如果记录时有一个人整理，另一个人打印，则应标注其姓名的首字母缩写。 三、经典范文 会议记录(Meeting Minutes Form) 例一 Class Meeting Minutes of Class Three, Grade One Time: Friday afternoon, June 2, 2006 Place: Classroom 301 of the English Department Building Attending: All the students except Yang Ling Observing: Teacher Liu Chairman: Monitor Li Yong Minutes Keeper: Zhou Tao Topic for Discussion: How to review the lessons in preparation for the final exam. The contents are as follows: Ch: Comrades, is everyone here now? Who will check the attendance? A: Let me count the member present… only one is absent. Who is it? B: Oh, yes, it is Yang Ling, who is on sick leave. Ch: Then, let’s begin our meeting, shall we? Cries: Order! Order! The meeting is going to begin. Ch: The topic for discussion today is :“How shall we review the lessons in preparation for the forthcoming final exam? Who’d like to speak first? ”Li Ying, it seems you have got something to say, haven’t you? L: All right, let me say something, I think it won’t be very helpful if we organize into small groups, say, into groups of five, or at least seven. What do the other comrades think? D: I think that’s a good idea. And that was just what we did last term. The result was quite good…. J: That’s a very wonderful id