点击职业英语 文秘英语Unit8教参 2稿.docVIP

PAGE PAGE 10 Unit 8 File Management 第8单元 档案管理 1. Getting Started 课前活动 【练习参考答案】 Activity 1 Work in pairs. Discuss the following questions with your partner. Answer Key: Normally we need to record and store those documents sent by other people or organizations, and records of company’s activities, such as letters, memos, reports, financial records, policy documents, etc. This depends on how busy your office is. In very busy organizations filing is done at least every day and usually first thing in the morning. In a small or less busy office you could file once or twice a week. 3. In the office, flat files and hanging files are usually stored in the file cabinet. Box file is for those files which are too big to go into a filing cabinet. And steel cabinet is used to keep big files that need to be locked up. Activity 2 Label the following objects with the words from the box. Answer Key: Picture 1. digital camera Picture 2. hard drive Picture 3. photographic film Picture 4. i-pad Picture 5. index card Picture 6. USB flash drive Picture 7. talk pen Picture 8. printed pages Activity 3 Listen to the presentation and fill in the blanks with what you hear. Answer Key: 1.typical 2.processed 3.locate 4.have no idea 5.stress 6.organized 7.in a timely manner Script: On a typical work day, a flurry of data, like documents, presentations, graphics, and other files, pour in from all directions into the office, wait to be processed and, usually stored for future access. We want to be able to locate them easily and quickly whenever we need. However, all too often, we find ourselves desperately searching for a contract or something else which we have no idea where it is put. We waste our time, and often others’, which adds to our stress, especially when someone is standing and waiting right next to you. So we need to get more organized and efficient with our file management if were going to get our work d