建立小组和通讯录.pptx

Reach out with contact groups (distribution lists) j then press F5 or click Slide Show > From Beginning to start the course. In the message bar, click Enable Editing, If the videos in this course don’t play, you may need to download QuickTime or just switch to PowerPoint 2013. 1/3 videos Reach out with contact groups (distribution lists) Summary Feedback Help Contact groups Group contacts Use Excel 4:29 3:29 4:31 Press F5 to start, Esc to stop If you often send email to the same group of people, you can save time by using a distribution list, which is called a contact group in Outlook. Instead of typing out everyone’s address whenever you email the group, just type the name of the contact group. Here’s how to create one. Click People, then choose which contact folder you want to save the list in, and click New Contact Group. If the New Contact Group command isn’t available, try a different contact folder, if you have one. If that doesn’t work, see movie 2 for more options. Type a name for the contact group. Then, Add Members. You can add them from your Outlook contacts, your address book, or you can create a new email contact. Make sure Name only is selected. Then, select names in the list, and click Members to add them. Hold down the Shift or Control key to select multiple names. You can also type email addresses directly in the members list. Or you can even copy names from other places, such as an email message. When you finish adding names, click OK, and the names and addresses are added to the contact group. If you forget someone, don’t worry. You can always add more names later. Click Save & Close. The contact group shows up in the folder list, and you can use it just like any other contact. If you want to use the group in an email, just type the contact group name on the To line. You can click the plus sign to show all the members of the group. Or leave it the way it is, and click Send. When members receive the email, they see the other member’s addresses