实用商务英语写作教程chapter 3 Memos (1).pptVIP

Business English Writing By Lee Haihong Memos T O P I C S 02 Memo Format 03 Memo Style and Tone 01 Memo’s Functions 04 Organizing a Memo I. Memo’s Function to change a policy or procedure; to call a meeting; to offer information or make a request; to explain a procedure or give instructions; to offer suggestions or recommendations; to clarify or summarize an issue; to alert readers to a problem or a deadline; to confirm the outcome of a conversation; to summarize a long report or proposal. II. Memo’s Format MEMO TO: FROM: DATE: SUBJECT: (or RE) (The body part is composed of paragraphs without indentations. Instead, an extra blank line separates each paragraph. ) * II. Memo’s Format * II. Memo’s Format MEMO To: Rachel Mahler, Vice President Harrison Fontenot, Public Relations From: Mike Gonzalez Date: March 2, 2009 Subject: Ways to Increase Rambo’s Community Involvement * II. Memo’s Format MEMO To: Lucy From: Roger Date: November 12, 2008 Subject: Review of Successful Website Seminar * III. Memo Style and Tone * MEMO TO: Sales Staff FROM: Linda Woo Sales Supervisor DATE: February 7, 2017 SUBJECT: Staff Meeting, February 9, 2017, Room 605 Please check your calendars and be sure that you keep 15:00 P.M. free for our full staff meeting. The agenda is short but has two important issues for discussion and your information. Plan to be there! IV. Organizing a Memo The introduction part The issue or policy; or background information The body part Why Who What The clusion How you want the reader to respond you. Sample Lines At our planning session in early February, our division managers stressed the need to generate favorable publicity for our new Ramco facility in Mayfield. * 在二月初的规划会议上，我们的部门经理强调需要为我们在梅菲尔德的Ramco设备有利的宣传。 Sample Lines However, I made it clear that payment had to be made no later than 20 days after receipt of invoice, and that late payment was subject to interest, and all discounts became. * 不过，我已明确指出，货款必须在发票收到后20天内结清，过期加收利息，而且折扣无效。 Th