StatementofAccountsReports.ppt

Statement of Accounts ReportsFinancial Area RepresentativesMay 23, 2012 Upgrade from Cognos v.8.3 to 10.1 More efficient and stable environment Reduce monthly maintenance Leverage product improvements Data model ‘Bursting’ feature Other ‘behind the scenes’ system enhancements Impact to Report Recipients Changes to the distribution method Changes to existing reports Added new reports to monthly package Distribution Method No multiple emails and attachments. One email provides hyperlink to network folders. Account administrators cannot opt out of receiving the monthly emails-for compliance and subcertification purposes. Changes to recipients made through existing forms and processes; to change - SOA delegates: DEFINE Departmental User Access Form Account Administrators: Unit and Account Request Form Network Folders 3 main folders: Unit level, Subdivisional level, Divisional level Access to unit level folders is restricted to the designated unit delegates and administrators Access to subdivisional divisional folders is available to individuals with financial responsibilities at those levels. You must save reports to your own network folders only the most recently closed month and prior month reports will be available in the Cognos folders. Unit Level Folder Previous Monthly Package New Monthly Package Detail Report Transactional Detail Report No significant changes Summary Report Balances by Budget Group and Subaccount Report No significant changes N/A Balances by Budget Group Report New report at budget group level Reconciliation Report Reconciliation Workbook: -Certification Worksheet -Supplemental Information Worksheet -Has been simplified by rearranging format and eliminating subaccount level balances -Supp. Info compares PY and CY income and expenditures Reconciliation Worksheet N/A- No longer necessary. Replaced by Certification Worksheet N/A Monthly Income and Expenditures Workbook: -Monthly Income Repo