checklist- function room selection set- up（检查表-函数空间选择集）.docVIP

Booking Function Space Determine Whether Charges Include Seating Tables Risers Head Tables Audio/Visual (A/V) Equipment Special Power Special Set-ups Setup Labor A/V Labor Electricians Function-Room Rental Water Other Negotiate Charges Based on Your Group’s Number of Guest Rooms Projected Food Beverage Expenditures Repeat Business Potential Exhibit Space Usage (a plus at a convention center; a minus at a hotel) Determine the Basis for Booking Function Space 24-Hour Hourly Day/Evening Draw up Tentative and Final Programs, Including List of Function Rooms with Times and Dates Setups for Each Function — Supply Diagrams Rooms to be Rearranged Estimated Set-up and Tear-Down Times Sign a Written Agreement Specify Function Rooms to be Used, or Alternate Arrangements Establish and Abide by Release Dates Selecting Function Rooms Study the Physical Aspects, Including Attendee Comfort Environment that Matches Goals of Event A/V Feasibility Unobstructed Site Lines (columns, chandeliers, etc.) Speaker Focus Accommodations for People with Disabilities Traffic flow Restroom Accessibility External Noise Food Beverage Service (convenience) Availability of Floor Plans with Dimensions Focus on the Condition of the Rooms Cleanliness Furnishings Ventilation Lighting (on audience and on presenter) Power Requirements Acoustics Accessibility Obstructions Soundproofing Plan for Contingencies Concurrent Groups Change in Your Groups Size Availability of Larger and Smaller Rooms (conditions, charges) Facility Renovations Weather Conditions (tent, canopies) Feasibility of Temporary Structures Consider Pre- and Post-Event Space Requirements Additional Events Office Space Equipment and Supplies Storage Space Other Setup Configurations Choose Configurations for Each Function Sketch Set-ups on Scaled Diagrams and Provide Copies to Facility (if not a typical setup) Do a Pre-Function