ppt课件-chartofaccountsoverview.pptVIP

FINANCIAL MANAGEMENT SYSTEM (FMS)CHART OF ACCOUNTSOVERVIEW April 27th – April 29th HUM-133 What is a Chart of Accounts? Fields and values that provide a common language for classifying our business transactions. Components that make up the Chart of Accounts and provide it with the overall structure are called “ChartFields”. ChartFields Used at SFSU Account Fund Department ID Program Class Project Scenario (for Budget Office Use) 6 digits – Numeric 5 digits – Alphanumeric 4 digits – Numeric 4 digits – Numeric 5 digits – Numeric 8 digits – Numeric 10 digits - Alpha ChartField Definitions Account The Account ChartField is the detailed breakdown for a Balance Sheet and Income Statement. The function of this ChartField is to classify Assets, Liabilities, Fund Equities, Revenues and Expenses. This ChartField captures the nature of the financial transaction that is entered into the system. The General Ledger and subsidiary ledger will be combined in FMS. The account controls will translate to assets, liabilities and fund balance in the Account CF. The sub-codes will translate to revenue and expenses in the Account CF. Fund Fund consists of 2 alpha + 3 numeric characters. This ChartField value is the lowest level at which a Trial Balance can be generated. The Fund ChartField and its corresponding attributes provide the necessary information for state reporting requirements. Department ID The Department ID ChartField represents the detailed breakdown of campus organization structures. Combined with other ChartField values, they form the basis for department reporting that track expenditures and revenues. Program Program ChartField values are defined by Fiscal Affairs and are universal to the department users. Program is considered a further breakdown of Account and will be used for transactions which require a semester designation or for Hospitality transactions. Program ChartField Values: Winter Spring Summer Fall Hospitality – Food Hosp – Entertainment Hosp