chapter 7 Shipment函电.ppt

Shipment and Shipping Documents A letter of shipment usually includes: Introduce the matter concerned, the shipment of goods under the given order. Provides all the details of shipment that both parties concerns. If needed, they may be put in more than one paragraphs. State the response required from the recipient and the action you will take as a result. Specimen Letter 1 Dear Sirs， Shipping Instruction We are glad to learn from your letter of 25 March that you have booked our order for two Model 780 Machines. Our Confirmation of Order will be sent to you in a few days. Since the purchase is made on FOB basis, please arrange shipment of the goods from Liverpool on a ship reserved by us. As soon as the shipping space is booked, we shall advise you of the name of the ship. For further instructions, please contact our forwarding agents, ABC Company, Liverpool, who have been taking care of shipments from you. As some parts of the machines are susceptible to shock, the machines must be packed in seaworthy cases capable of withstanding rough handling. The bright metal parts should be protected from water dampness in transit by a coating of grease that will keep out dampness. We trust that the above instructions are clear to you and that shipment will give the users entire satisfaction. Yours faithfully， Analyzing the Letter Paragraph One: identifying the reference Paragraph Two: informing the seller of space booking condition Paragraph Three: stating the specific shipping instruction Paragraph Four: the closing sentence of the letter Specimen Letter 2 Dear Sirs， Shipping Advice We are pleased to advise you that the wine you ordered was dispatched by M/S “Sun” today，which is due to arrive at Manila on March 15. In spite of every care in packing, unfortunately, about ten barrels are broken in transit. If there are any breakage or other causes for compla