外贸英语函电-刘湲-unit 5.pptVIP

English for Business Correspondence Unit 5 Orders and Sales Confirmations Learning objectives Know the definition of order and sales confirmation. Familiar with the functions of a purchase order. Master the steps of writing an order letter and the acknowledge letter. Master the relevant words, phrases and sentences. Mini-case 【An order from Australia】 After nearly half month of negotiation, Mr. Ni was glad to receive an order, which was from a new customer in Australia. Although it’s not a large order, the prices and the terms of payment were correspondent with his expectation. He examined the order carefully with the letters and faxed back with his signature. He thought it maybe a good start to expand a new market. Part 1 The Introduction The definition of an order How to write an order letter How to write a confirmation letter How to write an order letter Refer the offer accepted; Describe the details of the order, such as the number of the order, unit price, total amount, packing methods, the date of shipment and the consignee if it’s different with the buyer; Hope the seller could make the cargo in good quality and ship in due time. How to write a confirmation letter Express your thanks to accept the order; State your understanding to the terms and what he mentioned in order letter; Make your promise to fulfill the order as the standard stated in the letter before, and ship the cargo in time; Hope for the further orders Part 2 The Specimen Letters Dear Elena, The Order No.RY-133 We have studied the specifications and price list of your new paints and varnishes. Now we wish to place the enclosed order with you. As we are in urgent need of several of the items, we should be glad if you could make up and ship the order as soon as you possibly can. In the past we have dealt with you on sight credit basis. Now, we would like to propose a different way of payment, i.e. when the goods purchased by us are ready for shipment and the space booked, you inform us and we