Keeping your QMS Current 让质量管理体系保持最新.doc

Keeping your QMS Current 让质量管理体系保持最新 by scott dawson It behooves those responsible for managing their organization’s QMS to design a document control process that is simple to use, easy to monitor and effective to prevent the use of incorrect documentation. 让那些负责管理组织质量管理体系的人制定文件控制过程是适宜的，让使用更简单，监控更容易，并且防止使用错误文件更有效。 THE IMPORTANCE OF DOCUMENT CONTROL 文件控制的重要性 A cornerstone of the quality management system (QMS) is the control of documents. While not a particularly glamorous activity, document control is an essential preventive measure ensuring that only approved, current documentation is used throughout the organization. Inadvertent use of out-of-date documents can have significant negative consequences on quality, costs and customer satisfaction. 质量管理体系的基石是文件的控制。文件控制并不是什么特别时髦的活动，而是基本的预防措施，保证只有批准了的现行文件在全组织内使用。过期文件的不经意的使用可以对质量、成本和顾客满意产生巨大的负面影响。 Because of its importance, companies often invest heavily in dedicated staff, detailed procedures and specialized software programs to keep control of their QMS and other business documents. Auditors (internal and external) also pay particular attention to document control disciplines resulting in frequent audit nonconformances (it is commonly reported that document control generates the most nonconformances in and ISO9000 QMS). It behooves those responsible for managing their organizations QMS to design a document control process that is simple to use, easy to monitor and effective to prevent the use of incorrect documentation. 这是由于文件控制的重要性，为了控制质量管理体系文件和其它业务文件，企业经常在专业人员，细化程序和专业软件方面下大力气。审核员（内部和外部）也侧重于文件控制方法，导致大量的审核不符合项的产生（有报道称文件控制有最多的不符合项）。让那些负责管理组织质量管理体系的人制定文件控制过程是适宜的，让过程使用更简单，监控更容易，并且防止使用错误文件更有效。 DESIGNING YOUR DOCUMENT CONTROL PROCESS 制定文件控制过程 Before reviewing the specific ISO9001 document control requirements, lets briefly discuss essential design criteria for an effective document control process. 在回顾ISO9001文件控制特定要求前，让我们简单讨论一下有效文件控制过程的基本制定准则。 Less is often better than more. 通常越少越好 While it may see obvious, its easier