Lotus Notes Archiving 邮件的存档.ppt

AV\filename.ppt Lotus Notes – Mail Archiving Notes Version 6 Upgrade Lotus Notes – Mail Archiving Why Archive ? Where to archive. How to archive? Good Housekeeping Any Questions ? Lotus Notes Mail – Why Archive ? Faster PC Performance Reduced risk of corruption Reduction on demand on mail servers Cost Savings Where to archive your email. “Own use” work mail such as working documents and notes should be stored locally Not backed up as standard, need to request CD/DVD copies made via SOR. Archiving in 4 Easy Steps. Setting up Location Naming your Archive Selecting Documents Transferring to Archive Creating your local archive Creating your local archive Creating your local archive Click the ‘Archive Database’ button Click on yellow Folder and navigate to correct location Create new folder if required Suggest to place the archive database on drive d: instead of c: Creating your local archive Give your archive a meaningful name with nsf as extension name Click select and you will see the full path Creating your local archive Click ok and the full path is entered into the settings Click ok to finish setting up your Archive Creating your local archive Archive successfully set up but not yet created Archiving your email Archiving your email A dialogue box will confirm destination of emails When you Archive for the first time, an exact duplicate of your mail file folder structure will be created Archiving your email A new folder will appear in your folder list called ‘Archive’. This is your short cut to your archive mail file Archiving your email Good Housekeeping Tips Once down to a manageable size, keep control of it. Delete Messages no longer needed. Minimise distribution of large attachments to groups of people. Review all documents by size and delete those not needed. Single archive file should not exceed 600 MB size. Good Housekeeping Review “sent” documents with attachments. Check mailbox size and run compression tool. Lotus Notes Guidance on the Intranet Lo