WritingandCompletingBusinessReportsandProposals.ppt

Prentice Hall, 2004 Business Communication Essentials Writing and Completing Business Reports and Proposals From The Real World Three-Step Writing Process Organizing Reports and Proposals SelectingFormat and Length Pre-printed Form Letter Memorandum Manuscript Choosing an Approach Structuring Informational Reports Structuring Analytical Reports Structuring Proposals Selecting Visual Aids The Parts of a Table Preparing Tables Use common, clearly identified units Use the same units for all items in a column Label column headings Separate rows and columns Document data sources Line Chart: Net Operating Income/Loss of CanMedia Studios Surface Chart: Average Monthly Sales at Computer Land Bar Chart: Total Internet Sales 1997-2003 Usage of Business Communication Channels Flow Chart: The Report Writing Process Organization Chart Using Computersto Create Visuals Composing Reportsand Proposals Successful Reports Successful Proposals The Introduction The Body Chapters The Closing Section Additional Report-Writing Tasks Completing Reports and Proposals Components of Formal Reports Prefatory Parts Text of the Report Supplementary Parts Components of Formal Proposals Text of the Proposal Real World Applications Real World Applications Real World Applications Proposal Cover Title Fly Title Page Table of Contents List of Illustrations Request for Proposal Executive Summary Letter of Transmittal Solicited Unsolicited Formal Informal Introduction Body Closing Should a report always explain the writer’s method of gathering evidence or solving a problem? Why or why not? Let’s discuss! You’re writing a report to the director of HR in your company. You want to emphasize the new team approach, implemented 6 months ago, has reduced absenteeism and turnovers in all but two departments. How would you visually present your date in the most favorable light? Let’s Discuss! How would you report on a confidential survey in which employees rated their manager’s capabilities? Both empl