SituationReporting-EmergencyManagementInstitute.ppt

Initial Operations Situation Reporting Administrivia Sign-In Sheet Pagers and Cell Phones to Stun Fire Exits and Safety Course Length: 90 Minutes Certificate Issued (DFTO Training) Objectives Describe the audience of the Situation Report Describe the use of the Situation Report List the changes to the Situation Report Format Describe the routing for Situation Report Inputs Differentiate between good and poor Situation Report (SITREP) inputs. Audience The President Secretary of Department of Homeland Security Emergency Response Branch Director Format Changes Separate Formats for RST and ERT Only current info – no more italics Focus on analysis Fewer attachments and tables Overall shorter report Good Reporting The Five C’s of SITREPs Clear Concise Complete Current Critical Ground Rules Always use the same measurements Make the report understandable Follow-up on issues or problems previously reported. Formatting Make submissions electronically Follow submission guidelines Word Formatting Times New Roman Font 10 point No tabs, No indents Use left justification Writing Hints Do not use proper names except for Elected Officials i.e. Congressmen Smith List dates rather than days of the week Don’t quote people. Don’t editorialize. Analysis What does it really mean? Provide analysis of figures and data Report trends and impacts Take the complex and make it simple Analysis Day to Day Function Subject Matter Expert Provided Coordinate with Others Use Good Management Skills Narrative Use Narrative Format Use Third Person Clear and Concise Proper Spelling Proper Grammar Current Information Use Proper Channels Use the Command Structure Keep your management informed Internally de-conflict information Prevent nasty surprises Where to Start Action Plan Assignment Critical Milestones Facts and Figures Changing Conditions Changing Assumptions Nothing to report? IPs Role IP compiles the report IP reviews inputs for inter-section conflicts IP reviews completeness IP spell and gram