WritingReportsandProposals-Pearson.ppt

* * * * * * * Copyright ? 2010 Pearson Education International Chapter 14 - * Writing Reports and Proposals Copyright ? 2010 Pearson Education International Chapter 14 - * Learning Objectives Explain how to adapt to your audiences when writing reports and proposals Name five characteristics of effective report content List the topics commonly covered in the introduction, body, and close of formal reports Copyright ? 2010 Pearson Education International Chapter 14 - * Learning Objectives List six strategies to strengthen your proposal argument Identify five characteristics of effective writing in online reports Briefly describe three report elements that can help readers find their way in long documents Copyright ? 2010 Pearson Education International Chapter 14 - * Reports and Proposals Be sensitive to their needs Build strong relationships Control style and tone Copyright ? 2010 Pearson Education International Chapter 14 - * Sensing Audience Needs The “You” attitude Sense of etiquette Positive emphasis Bias-free language Copyright ? 2010 Pearson Education International Chapter 14 - * Building Relationships Language Content Credibility Copyright ? 2010 Pearson Education International Chapter 14 - * Controlling Style and Tone Formal and informal tone Information Situation Report length Audience Copyright ? 2010 Pearson Education International Chapter 14 - * Composing Reports and Proposals The introduction: context, subject, purpose, main ideas, and tone Body sections: presentation, analysis, interpretation, and support Concluding section: benefits, main points, structure, and action items Copyright ? 2010 Pearson Education International Chapter 14 - * Drafting Report Content Accurate Complete Balanced Clear and logical Documented properly Copyright ? 2010 Pearson Education International Chapter 14 - * Report Introduction Authorization Scope of Coverage Sources and Methods Limitations Opportunity or Purpose Background Terms and Definitions Report Organization Copy