4. 会议接待part23.docVIP

Step Three Receiving Attendees at a Meeting Task 2 Make full use of Internet and Brainstorm and complete the questions: 1. What is the aim for you to hold this meeting? New product development 2. Before the meeting, what will you prepare for the meeting? 1. Consult the chairperson on the order of business for the meeting 2Give the notice 3prepar the agenda 4 welcoming clients ,prepare accommodation 5prepare refreshments for the tea break 3. To make clients feel at ease, how will you decorate the meeting room? And what service will you supply for them? 1.Wall using a beige or green 2.Tables and chairs to use light brown with long tables and round tables 3 .Use dark curtains and artificial light 4. To fly the company slogan and bell 5. Placed in large green plants and small pots . 4. During the meeting, what else should be done by a secretary? 1 Record the names of those who are present, and convey and record apologies received from those who are absent. 2put minute book and some paper copies of the agenda on the table 3If it is a formal meeting ,it may be a good idea to use a sound recorder to record the speaking the meeting 5. How many equipments are supposed to be provided during the meeting? Please put it in details. Microphones and speakers 2 projecting apparatus Computer 3 lecture podium 6. How about your after-meeting service? 1. Take pictures 2.Entertaining Clients to Dinner 3Showing Clients Around sights 7. After learning Step 1, 2, 3 and 4 from the textbook and the video of Jin Zhengkun’s