LECTURE2-LETTERS.pptVIP

LECTURE 2 Personal Letters and Business Letters Section I Introduction A. Letters, or correspondences (a formal word for the letters we receive) Section I Introduction B. groups of letters: informal and formal letters personal and business-like letters business letters usually adopt a formal style Section I Introduction personal letters can be either informal or formal depending on the relationship between the people involved. Section II Notes of Format A. What’s the format: the way in which each part of a letter should be arranged and presented. Letter writing differs from other kinds of writing in a number of ways. Section II Notes of Format letters follow their own distinctive format. Different types of English writing have different formats. Section II Notes of Format B. List of the Components of a letter letterhead(信头）: only the room number, street, city and date given when writing to friends; the sender’s company name added when writing a business letter. The inside name, address (optional, 信内地址）:the receiver’s name, title, position and address included mostly employed in business letters. The subject heading (optional, 主题）:mostly employed in business letters Section II Notes of Format 4. salutation （称呼）:generally speaking, “,” used by British people, while “:” used by American people. 5. body of letter （ 书信正文）:usually divided into three parts (the introduction, the writing purpose and the ending words) Section II Notes of Format 6. Complimentary close and signature（结尾客套语和署名）: usually located in the line spaced with the last line of the body. 7. the Nota Bene(N.B.) and postscript (P.S.) Notations （optional, 附言,再启): adding the notes needed located in the ending part of the letter. Section II Notes of Format 8. the enclosure notation（ optional, 函内附件）in the ending part of the letter, stating the name and number attached to the right letter. 9. Reference line（资料栏） Section II Notes of Format 10. the attention line（有关部门/人） 11. the cc: and bcc: