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管理类归档文件整理规程(Manage archive filing procedures)
Manage archive filing procedures
(record level)
1 scope
This procedure provides for the basic requirements, procedures and methods for the management of archiving documents.
This procedure is applicable to the organization of party group, administration, management, production technology and other management documents.
2 reference standard
DB37 / T251 1998 industrial enterprise document material consolidation procedures
DB37 / T181 a 93 industrial enterprise archive format
3 define
3.1 management class archiving documents refer to the documents that have been formed in the management activities of party groups, administration, management, production technology and so on.
3.2 file classification is the process of separating documents by item by item, based on the complete collection of documents.
3.3 a file depository unit that is composed of several files connected to each other.
3.4 group volume is the process of composing the files according to certain characteristics.
3.5 file cataloging refers to the sequence and location of the files in a fixed custody unit to reveal the contents and composition of the documents in the custody unit.
3.6 file number of file number. Including classification number, serial number.
Basic requirements of archiving documents
4.1 the documents to be filed shall be responsible for the completion of the complete and accurate reflection of the management activities of the unit.
4.2 the document should be good paper, clear and durable.
5. Identification of documents
5.1 verify the integrity and accuracy of the documents. To collect and supplement the missing documents, correct the inaccurate documents, and do not check and approve the documents to be signed in accordance with the provisions in the process of document formation.
5.2 the preservation value of the identification document, excluding the documents that are not saved, delimit the storage period of the documents that should be archiv
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