An “Emergency Card” option for the purchasing card for state.doc

Emergency Card Use Policy 3.0 Effective May 15, 2009 This policy, is to be read consistently with Statewide Policy on Expenditures by State Employees and Authorized Users, Administration Information Bulletin No. 08.02, and outlines use of the emergency card by state employees and establishes requirements for emergency card program administration and oversight. 3.1 PURPOSE The purpose of this policy is to ensure that the Emergency Card is used appropriately by state employees (hereinafter “authorized users”) so that emergencies may be responded to quickly, efficiently, and cost-effectively. The emergency card is intended to be of a very limited availability, to be authorized only for persons involved in the management of emergency response actions by the agency. The emergency card is available only in those agencies that have an existing state purchasing card program. 3.2 POLICY Authorized users of the emergency card shall use this procurement tool solely for emergencies and the card is not meant to function as a regular purchasing card. As an emergency card, the Merchant Category Classification (MCC) codes will not be blocked, and the card will have a higher per transaction limit and monthly limit. 3.3 POLICY SCOPE Emergency Card Use Policy 3.0 applies to all state agencies subject to the procurement authority of the Commissioner of Administration and that have a state purchasing card program in place that is approved by the Department of Administration. USE OF THE EMERGENCY CARD 3.41 Emergency Card Assignment. Emergency cards are assigned to specific individuals within an agency. Requests for issue of emergency cards will be submitted through the Materials Management Division(MMD) Department of Administration. The request will be accompanied by a cover letter giving the following information: the person’s name, their position, the planned role the person would fulfill in the event of an emergency, the dollar threshold that they are requesting, and why