ContractFileChecklist(合同文件清单(.docxVIP

Contract File Checklist Contract File Checklist Version 23/1/2013Page Version 2 3/1/2013 Page PAGE 1 It is the responsibility of each agency to ensure all contractual obligations are met and contract monitoring is documented. This checklist serves as a tool to assist the agency during that process. (Include in the contract monitoring folder/binder .) Completed By: Department: Contract Number: Contract Begin/End Date: Name of Vendor / Contractor: Contract Manager: Contract Management Activities YES NO N/A General Does the contract file contain a copy of the signed, executed current contract? Does the contract file contain the contract term and renewal information? Signed renewals? Does the contract file have a copy of all attachments listed in the contract? Does the contract file have all amendments, modifications? Does the contract file contain contact information and a call log for Contractor ’ s key personnel? Does the contract file contain a problem escalation listing for the Contractor? Does the contract file clearly state the Contractor ’ s “ Legal Notices ” address? Does the contract file indicate that a copy of the insurance certificate was obtained and is on file? Does the contract file contain any necessary licenses, certifications, etc.? Does the contract file contain all warranty information? Does the contract file contain all specifications, drawings or manuals incorporated into the contract by reference? Does the contract file contain a list of contractor submittal requirements? Does the contract file contain a list of all information furnished to the contractor? Does the contract file contain a list of government furnished property or services? Does the contract file contain all general correspondence related to the contract? Does the contract file contain originals of all contractor data or report submittals? Timeline Has a Contract Monitoring timeline been developed for all activities required under the contract? This might include b