文秘英语_会议文书写作_会议文书写作.pptVIP

Meeting Preparation I Warm-up activity Introduction to the topic III Knowledge-absorbing IV Practice V Summary Meeting Preparation I. Warm-up activity Discuss question: What Are the Common Methods of Filing? There are five methods of filing: ● by subject or category; ● in alphabetical order; ● by number or numerical order; ● by place or geographical order; ● by date or chronological order. These ways of filing are called categorizing and mean putting things that are alike together.[2] It is possible to combine some of these methods. For example, files that are kept together according to what they are about we say are subject filing but, inside each file the documents could be filed according to date order. Meeting Preparation I. Warm-up activity Discuss question: What Kinds of Files Are There? Suspension file – used to keep documents in filing cabinets, it is put upright, inside drawers. The suspension file hangs down from the cradle. These files always remain in the cabinets but the folders inside them can be taken out. Box file – used to keep big documents, including magazines and books. Lever arch file – documents are kept firm in these files, allowing one to read documents without taking them out of the file. Meeting Preparation II. Introduction to the topic Look at the pictures, give name of the equipment below and discuss their functions. Meeting Preparation Answer: You may use some of the file equipment every day, but do not know their English names. Check the key below: 1. office pins 2. paper clip 3. push pins 4. binder clips 5. glue stick 6. hole puncher 7. stapler 8. staples 9. clip folders 10. zipper bags 11. plastic hard cases 12. desktop cabinet In Picture Four, the equipment can also be called foldback clips besides binder clips. The equipment in Picture Six is called hole puncher. You may not be familiar with a hole puncher, which is a tool for making holes in documents. Meeting