职场英语商务邮件写作模板（4类高频场景）.docxVIP

职场英语商务邮件写作模板（4类高频场景）

一、通用邮件结构说明

SubjectLine（主题）：简洁明确，含“核心事项+关键信息”（如“MeetingInvitation:Q3SalesReview(Oct15)”）

Salutation（称呼）：

正式：DearMr./Ms.[LastName]（如DearMs.Smith）

熟悉同事：Hi[FirstName]（如HiLisa）

未知性别：Dear[FullName]（如DearAlexJohnson）

Body（正文）：分3段原则——

①开篇：说明邮件目的（I’mwritingto...）

②主体：补充细节（时间、地点、要求等）

③结尾：明确下一步（Pleaseletmeknow.../Lookingforwardto...）

Closing（结尾敬语）：

正式：Sincerely/Bestregards

较随意：Best/Thanks

二、4类高频场景模板

模板1：会议邀约邮件（MeetingInvitation）

Subject：Invitationto[MeetingName]on[Date]

Dear[Recipient’sName],

Ihopethisemailfindsyouwell.I’mwritingtoinviteyoutothe[MeetingName]regarding[Purpose,e.g.,Q4marketingstrategydiscussion],whichwillbeheldasfollows:

Date:[Day,MonthDate,Year]（e.g.,Wednesday,October15,2025）

Time:[StartTime]-[EndTime]（e.g.,2:00PM-3:30PM,GMT+8）

Location:[Venue,e.g.,ConferenceRoomA/Zoom(link:https://zoom.us/j/123456789)]

Agenda:

ReviewofQ3marketingperformance

DiscussiononQ4campaignplan

Assignmentofteamresponsibilities

Pleaseconfirmyourattendanceby[Deadline,e.g.,October10]sowecanfinalizethepreparation.Ifyouneedtoadjustthetimeorhaveanyquestions,feelfreetoreachout.

Lookingforwardtoyourparticipation.

Bestregards,

[YourFullName]

[YourJobTitle]

[YourContactInformation]

[CompanyName]

模板2：工作通知邮件（WorkNotification）

Subject：Update:[NotificationTopic,e.g.,NewOfficeHoursStartingNov1]

DearTeam,

Thisistoinformyouofanimportantupdateregarding[Topic,e.g.,officeoperatinghours]effectivefrom[Date,e.g.,November1,2025].

Tobetteralignwithclienttimezonesandimproveworkefficiency,thenewofficehourswillbeadjustedto9:00AM-6:00PM(previously9:30AM-6:30PM).Pleasenotethefollowingkeypoints:

Dailycheck-inviathecompanyHRsystemisrequiredbefore9:15AM.

Forcolleagueswithflexibleworkarrangements,pleasecoordinatewithyoursupervisortoensure8working