Chapter5OrdersampConclusionsofBusiness外文管理文献.pptVIP

Chapter 5 Orders Conclusions of Business Ⅰ．Definition of an order: An order is a request for the supply of a specific quantity of goods. It may result from the buyers acceptance or confirmation of a firm offer made by the sellers or result from the sellers acceptance or confirmation of a counter-offer made by the buyers. Ⅱ．An order should at least contain the following points: 1．description of the goods，such as specification，size，quantity，quality and article number ( if any)； 2．prices (unit prices as well as total prices); 3．terms of payment; 4．mode of packing; 5．time of transportation，port of destination and time of shipment etc.. Ⅲ．The following structure can be for your reference in placing an order: 1．Use direct language in the first paragraph to tell the seller of the buyers intention to place an order. 2．Describe what is being ordered in great detail. Indicate the catalog numbers，sizes，colors，prices，specifications and all other relevant information that will enable the seller to fill the order without any further questions. 3．Close the letter by expressing willingness to cooperate or suggesting future business dealings. Ⅳ．When confirming an order received，the following structure may be for your reference: 1．Express appreciation for the order received. 2．Assure the buyers that the goods they have ordered will be delivered in compliance with their request.It is also advisable for the sellers to take the opportunity to resell their products or to introduce their other products to the buyers. 3．Close the letter by expressing willingness to cooperate or suggesting future business dealings. Ⅴ.Decline an order The orders may not be able to be accepted for the following reasons： 1．the goods required are not available; 2．prices and specifications have been changed; 3．the buyers and the sellers cannot agree on some terms of the business; 4．the buyers credit is not in good standing; 5．the manufacturer simply does not produce the goods ordered，etc. The followi