WritingaFormalReportQuick-FixWorkshop-MohawkCollege.ppt

“Quick-Fix” Workshop Communication Centre Research Primary: Interviews, surveys, questionnaires, observation, unpublished documents Secondary: Published material, catalogues,handbooks, brochures, college website, etc Layout and Design of a Formal Report Title Page The title page contains four main elements: The full title of the report – informative but not too long The name of the person for whom the report has been prepared The name of the person(s) who has written the report The date the report is issued EVALUATION OF FACSIMILE TRANSMISSION (FAX) FOR USE IN SMALL BUSINESS OPERATIONS Prepared for: Joe Smith, INSTRUCTOR Prepared by: Bob Barker July 28, 2006 Summary The most important page in the report – it must be written so as to encourage the reader to read further Should be written after the rest of the report has been written Keep it short, make it interesting and informative Keep the intended readers clearly in mind Summary Cont. Use plain, non-technical words and avoid jargon Draw information for the summary from the Introduction (particularly the purpose of the project), the Discussion (pick out the most important highlights) and the Recommendations (the outcome or result of the project) Summary We have investigated whether it would be economically feasible for small business owners to invest in a facsimile transmission (fax) machine to send letters, documents and messages to customers and other businesses, rather than to continue using the conventional mail, courier, and telephone services. Facsimile transmission offers ABSO members a fast and inexpensive means for sending letters and documents, providing that (1) a sufficient number of their correspondents also have fax machines, and (2) the volume of documents they send is enough to warrant purchasing a fax machine. In many situations, sending a message by fax can be cheaper than conventional methods. If a small business owner is uncertain whether using fax is viable, we suggest leasing a f