projectclosure.docVIP

Project Closure Template  Document Control Document Information ? Information Document Id [Document Management System #] Document Owner [Owner Name] Issue Date [Date] Last Saved Date [Date] File Name [Name] Document History Version Issue Date Changes [1.0] [Date] [Section, Page(s) and Text Revised] Document Approvals Role Name Signature? Date Project Sponsor Project Review Group Project Manager? Quality Manager (if applicable) Procurement Manager (if applicable) Communications Manager (if applicable) Project Office Manager (if applicable)  Table of Contents Template Guide 1 1 Project Completion 2 1.1 Completion Criteria 2 1.2 Outstanding Items 2 2 Project Closure 4 2.1 Deliverables 4 2.2 Documentation 5 2.3 Suppliers 7 2.4 Resources 7 2.5 Communication 8 3 Approval 8 4 Appendix 9 4.1 Supporting Documentation 9  Template Guide What is a Project Closure Report? A Project Closure Report is a document which formalizes the closure of the project. It provides confirmation that the criteria for customer acceptance have been met and requests sign-off from the Project Sponsor to close the project. A Project Closure Report includes: A formal list of completion criteria Confirmation that each completion criterion has been met A list of outstanding business activities, risks and issues A set of closure actions (to hand over project deliverables / documentation, terminate suppliers, release resources and undertake closure communication) A request for project closure approval. ? When to use a Project Closure Report A Project Closure Report is undertaken at the start of the Project Closure phase (i.e. after the end of the Project Execution phase). The document is usually prepared by the Project Manager and presented to the Project Sponsor for sign-off. Following sign-off, a suite of closure activities is undertaken to formally close the project. After these activities have been c