商务英语写作Unit 8E—mail.ppt

Unit 8 E—mail 商务英语写作 General Introduction Sample Reading Useful Expressions Writing Practice General Introduction What is an E-mail? Characteristics of an E-mail Some E-mail Rules to Live By Common E-mail Mistakes How to Write E-mail What is an E-mail? E-mail, short for electronic mail, is a system in which a computer user can exchange messages with other computer users using a communications network. To use e-mail, you must have access to a computer that is linked to the outside world, via a modem, phone line, or fiber optic cable . One advantage for the e-mail user is that you send your message when its convenient for you, even at 2 a.m. Your recipient responds at his convenience--NO MORE TELEPHONE TAG. E-mail is also cheaper by far--it lets you exchange vast amounts of information for only a few pennies -- even if the other person is in China Sending e-mail is similar to sending postal mail, with some very important differences: Characteristics of an E-mail 1.E-mail is thousands of times faster. A message can go from Illinois to Australia in seconds! 2.E-mail is free on campus--there is no postage cost to students. Remember, other people pay per bit of information, so keep your messages short 3.E-mail is not as private as a regular letter. 4.E-mail does involve learning how to use computer programs. 5.Also, E-mail requires you to have a sign-on to the electronic mail system, and this usually involves having a password, too. Characteristics of an E-mail 6.Be aware, E-mail is dangerous, because you can send a message much more quickly (almost too quickly!) and you might not have thought it out--and once the message is sent, its too late to change it. 7.E-mail can be sent to many people at the same time, and you can participate in on-going discussions on many subjects at the same time. 8.E-mail can access information and file libraries--youll send a message and get a document back within minutes. 9.E-mail often contains typos and mis