文秘英语课件(Unit1-10)(高等教育出版社- --谢创旭编辑录入).ppt

Unit 1 US Professional Secretarial Job Description ;Part Ⅰ. Reading;How can a secretary help visitors? ;What should a secretary do when the executive is away? ;What should a secretary do with different documents? ;What should a secretary do with different documents?;What recommendations can a secretary make? ; Finally, a secretary may be required to maintain an up-to-date procedures manual for the specific duties handled on the job. He or she should perform other duties as assigned or as necessity dictates. In addition to the duties mentioned above, a secretary should possess the following skills. He or she should have a good command of office skills and be proficient in office software such as Microsoft Outlook, Microsoft Word, Excel and etc. ever-evolving software applications require that secretaries be efficient, skillful and open to change. Effective business writing skills are essential for assistants who use e-mail throughout their workday.; In summary, the secretarial position can be described as “the boss’ confidant, office manager, supply and equipment purchasing manager, ‘jack of all trades’, and master of office mysteries.” He or she may have to retain a great deal of information without speaking of it to anyone. Because a secretary is often made aware of highly sensitive company information, he or she must be trustworthy and able to keep a “secret”. ;Exercises:Ⅰ. Mark the following statements with T(true) or F(False) according to the passage.1. A secretary has to fulfill only one major duty.2. A secretary should be good at doing office work.3. A secretary should be helpful to and thoughtful of the visitors and clients.4. A secretary should never do anything he or she is not told.5.Taking shorthand is the most important duty of a secretary.6. A secretary should be good at classifying information and organizing materials.7.A secretary shouldn’t be talkative because he or she must be able to keep a “secret”.8.A secretary