文秘英语1.pptVIP

The major job of a professional secretary is to help the executive with various administrative details and coordinate the office procedure. In order to fulfill his or her function, a secretary is expected to have a lot of skills or abilities, like organizational ability, interpersonal skills, computer skills, foreign language skills, ect. Exercises:Ⅰ. Mark the following statements with T (true) or F (False) according to the passage.1. A secretary has to fulfill only one major duty. F2. A secretary should be good at doing office work. T3. A secretary should be helpful to and thoughtful of the visitors and clients. T4. A secretary should never do anything he or she is not told. F5.Taking shorthand is the most important duty of a secretary. F6. A secretary should be good at classifying information and organizing materials. T7.A secretary shouldn’t be talkative because he or she must be able to keep a “secret”. F8.A secretary should be skillful in office management and proficient in office software. T Ⅴ. Complete the following sentences by translating the parts given in Chinese. A secretary should be able to (与…建立并保持和睦的工作关系) superiors, co-workers, subordinates下属, etc. establish and maintain harmonious working relationship with 2. A secretary is expected to (拟定出差旅程表) and coordinate the executive’s travel requirements. arrange business itineraries itinerary [aitin?r?ri] 3. A secretary is expected to take action authorized during the executive’s absence so as to (将因上司不在所造成的负面影响降到最低程度). minimize the negative effect of the employer’s absence Ⅴ. Complete the following sentences by translating the parts given in Chinese. 4. A secretary must be able to organize materials that may be (以草稿形式呈送给上司). presented to the executive in draft format 5. A secretary may serve as (会议记录员) with responsibility for transcription a